DeAnn Olinger - President
Laura Roberts - Vice President
Tracy Wentz - Secretary
Andy Powell - Treasurer
October 15, 2012
RIDGEWOOD LADY GENERALS BOOSTER CLUB BY-LAWS NOVEMBER 2004
ARTICLE 1The following is hereby adopted as the By-laws of the Ridgewood High School Lady Generals Booster Club. They shall be reviewed annually; be subject to amendment, alteration and revision as necessary by at least 5 person vote. Be dated to indicate when last reviewed or revised.
NAMEThe name of the club is the Lady Generals Booster Club (LGBC).
PURPOSE The LGBC is a non-profit organization. The LGBC is established to promote and support the players of : Girls Volleyball Girls Basketball Girls Track Girls Soccer Girls Softball To help insure all above athletes have proper equipment in which to learn and compete. To Conduct fund raising on an as needed basis for the purpose of allowing the athletes to compete in local and out of the area events. Provide recognition for their accomplishments. To ensure a smooth and proper flow of business at meetings and activities involving the LGBC. Arouse and maintain an enthusiastic interest by parents in the various activities.
MEMBERSHIP Coaches, all parents, volunteers and friends of competing athletes and any player that is registered as a participant are “members” of the LGBC. Each member is expected to contribute time or some type of financial contribution in support at the various functions which will occur during the seasons. The LG Booster Club, in order to conduct official business, must have a minimum of five (5) members present. Of these five, three (3) must be officers and (2) members or all five (5) officers. Membership is without regard to race, creed, sex, national origin or political persuasion.
OFFICERS The LGBC will elect, by majority vote, one member to serve in each of the following:
Vice - President
The length of the term for each office will be one (1) year, with elections held in May. In order for a officer to hold a office for more then one year she/he must be voted in. A person shall not be eligible to serve more than 2 consecutive terms in any one office. Each candidate must be nominated or can also volunteer to assume the position before voting. New officers shall be installed and become active officers at the end of the May Meeting. All paperwork/records/fundraising info, etc., shall be turned over to the New Officers within 10 days of the May meeting.
The president shall be the executive head and shall preside at all meetings of this organization. The president shall be the co-signer of the club checking account. The president shall be liaison between the coaching and school officials. The President shall appoint all special committees.
Shall act as president in the absence of the president. Will assist the president in performing his/her duties.
The secretary will assist the president in his/her duties. The secretary shall keep an accurate record of the proceedings of all booster club meetings. An accurate record in a permanent form of all members of the club. The secretary shall keep a record of all members present at the general meetings. The secretary shall provide a secretary’s report at every meeting.
The treasurer will assist the president in his/her duties. The treasurer will keep and maintain a checking account, make deposits and pay bills. The treasure will keep complete and accurate records, provide monthly reports in writing at each regular meeting. Will provide at the May meeting an end-of-year list of all receipts and expenditures, to be distributed to the membership at the end of the year at the May meeting. The treasure shall sign each check after the receipt has been initialed by the president of purchases of less $100.00. Expenditures of over $100.00 must be voted on by members at a regular meeting. A receipt must accompany each expenditure.
Shall promote all happenings of the LGBC, through newspapers: Coshocton Tribune, Newcomerstown News. Radio: WTNS. TV: West Lafayette Cable. Shall promote special events with posters and/or flyers. Notice of meetings shall be provided at least seven (7) days before the meeting. Each meeting shall set forth the date, time and place.
When a vacancy occurs in any office the vacancy shall be filled as soon as possible at a regular scheduled meeting by election. This office then shall end in May as any other office would end.
MEETINGS Regular meetings will be scheduled as needed, but no less than monthly with exception of no meetings in December or June if no business is needed. LGBC may hold no less than ten (10) meetings per year. Meetings will begin at 7:00 p.m. and continue until completion of business. The president may call a special meeting at any time. Executive meetings shall be held at the call of the president. A majority of the voting shall constitute a quorum for the transaction of business. QUORUM: minimum number of members of an organization who must be present for the valid transaction of business. Minimum number five (5). Three (3) of the Five (5) being officers. Parliamentary procedure must be used for each meeting.
Meeting called to order
Pass sign-in sheet
Reading of Secretaries Report
Approval of Minutes
FINANCES The President may approve spending up to but not to exceed one hundred dollars ($100.00) without prior approval. Proper receipts shall be turned into the treasurer. No money to be given without receipt. Expenditures over $100.00 shall be approved at a regular scheduled meeting. No money to be given without receipt. In the event that there are 2 members from the same family, both family members may not hold a office at the same time as in Treasurer and President. But may hold other offices. The funds of the LGBC shall be deposited at least once a week. Funds collected or accumulated by the LGBC may only be spent to promote and support the players. The Booster club shall not benefit any individual member. Teams only. All fund raisers ran by the sports themselves must have a chairperson to be in charge. That chairperson must be accountable for all expenditures and receipts. All money must be turned over to LGBC treasurer within 10 days of fund-raiser completion. No coach is to handle any finances, he must have a chairperson.
CONCESSION STAND FINANCES Each concession stand will be appointed a chairperson that will be responsible for that concession stand for that season of that sport. Each sport will be given cash box with $100.00 cash to be used for change, and a ledger. First order for groceries and coke will be done with a LGBC check. After each home game money is to be recorded on ledger how much was brought in. Keeping $200.00 in cash box the rest of the money is to be deposited. Deposited amount is to be recorded on ledger. Out of the extra $100.00 supplies can be bought to restock. Anything bought is to have a receipt. No money is to be taken out of cash box for anything other than supplies for concession stand. Receipts must be turned in to use any money for supplies and groceries. At the end of that sports season all money must be deposited. $100.00 and the cash box must be returned to Club Treasurer within 5 days of the last home game of that sport. Ledger showing all expenditures and receipts for that’s sports season must be turned in to treasurer within 5 days of last home game. With chairperson’s signature on ledger.
AMENDMENTS These by-laws may be amended, alteration or revision at any time with the following procedures:
Article is placed on the floor as a motion.
Discussion of the motion, pro and con, if any.
Motion will rest until the next regular meeting.
Next regular meeting discussion will resume.
At the end of discussion a show of hands vote will be taken.
The motion shall pass or fail by a majority.
If passed it shall be entered immediately.
Copy of the Article shall be distributed at the next meeting.
A copy of the By-laws shall be on file with the President and Secretary.
DISSOLUTION The Booster club may be dissolved at any time with the written consent of not less than three-quarter (3/4) of its members.